Job Details

Administrative Project Coordinator

Position Number: 6770701
Location: Salt Lake City, UT
Position Type: Other Administrative Positions

Administrative Project Coordinator

Job Summary

The University of Utah Division of Games-a national leader in games and interactive media-seeks a dynamic and detail-oriented Administrative Project Coordinator to support both academic operations and international partnerships. This full-time position is split equally between:

Coordinating course scheduling, curriculum updates, scholarship processing, and special projects for the Division of Games on the Salt Lake City campus, and
Supporting ongoing collaboration with the University of Utah Asia Campus (UAC) in Incheon, South Korea.

This is a unique opportunity for an individual who thrives in fast-paced academic environments, has strong intercultural communication skills, and is eager to contribute to one of the top-ranked games programs in the world.

Why Join the Division of Games?
The Division of Games at the University of Utah is a world leader in games education, research, and industry partnerships. Our work spans disciplines, cultures, and continents, offering a bold, collaborative environment for students and professionals. As part of a passionate, future-focused team, you will help build innovative academic structures and cross-cultural experiences that empower the next generation of game creators.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu
The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities
50% - Academic Operations (Salt Lake City Campus)

Manage semester course scheduling in collaboration with Division leadership and central campus scheduling offices.
Coordinate and administer the Division's scholarship application and award processes, ensuring alignment with deadlines and university policies.
Maintain records and data related to course offerings and scholarship distribution; prepare internal reports, and assist with curriculum and catalog updates, and program administration as needed.
Serve as a key support resource for Division leadership in managing special projects and new initiatives.

Engage a wide range of stakeholders and partners in context-appropriate ways.

50% - UAC Program and Project Coordination

Coordinate academic and experiential efforts between the Division of Games in Salt Lake City and the University of Utah Asia Campus (UAC) in South Korea.
Work flexible hours (primarily afternoons/evenings Mountain Time) to support coordination across time zones.
Facilitate communication between campuses and support joint initiatives such as Game Jams, internships, and experiential learning programs.
Oversee administrative processes for shared programs and projects; maintain relevant records, documentation, and tracking systems.
Provide administrative support to faculty and senior personnel involved in UAC-related efforts.
Assist in the planning and coordination of events, workshops, and meetings across campuses.

Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:

Operations Program Manager, II: Requires a bachelor's (or equivalency) + 4 years or a master's (or equivalency) + 2 years of directly related work experience.

Preferences
Required:

Bachelor's Degree plus 4 years of directly related work experience, or a Master's degree and 2 years of directly related work experience (one year of college education is equivalent to one year of related work experience).
Demonstrated organizational and communication skills.
Ability to work independently and collaboratively with diverse teams.
Flexibility in scheduling to support international coordination.
Commitment to detail, follow-through, and deadline-driven work.

Preferred:

Master's degree.
Experience with higher education administration, especially support for unit leadership.
Intercultural communication skills and experience working with international partners.
Familiarity with the gaming community, game education, or creative technology environments.
Experience coordinating complex, multi-stakeholder projects.
Proficiency in Korean language is a plus but not required.

Special Instructions

Requisition Number: PRN43714B
Full Time or Part Time? Full Time
Work Schedule Summary: Work flexible hours (primarily afternoons/evenings Mountain Time) to support coordination across time zones.
Department: 01508 - Games
Location: Campus
Pay Rate Range: $55,000-$65,000
Close Date: 12/31/2025
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/193076