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521201 - Project Management and Operations Specialist (Administrative Analyst/Specialist-Non-Exempt)
Classificaiton: Administrative Analyst/Specialist-Non-Exempt
Department: Deans Office, College of Business and Economics
Sub-Division: College of Business and Economics
Salary Range: Classification Range $3,518 - $6,791 per month(Hiring range depending on qualifications, not anticipated to exceed $3,518 - $4,336 per month)
Appointment Type: Ongoing
Time Base: Full-Time
Work Schedule: Monday - Friday, 8:00 AM - 5:00 PM
Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to Californias revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.
It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.
About the Position:
The College of Business and Economics (CBE) is committed to the guiding themes of program quality, balancing theory and practice and expanding our outreach and visibility. We leverage the diversity and entrepreneurial spirit of Southern California to produce globally-aware business leaders through innovative teaching and high-quality applied research. The office of Dean College of Business and Economics is seeking an exceptional individual to join the team as the Project Management and Operations Specialist (Administrative Analyst/Specialist-Non-Exempt). The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.
Under the general supervision of the Associate Deans, the Project Management and Operations Specialist provides complex administrative support on various college projects, including vice chair meetings, management of Part-Time Lecturer appointments, academic programs and student success-related projects. Serves as the primary contact for management, faculty, and staff related facility projects. Manages the facility/space related projects for the College (including facilities construction, furnishing and facilities maintenance projects). Responsible for working with external vendors, internal departments, campus Facilities and IT to coordinate any College facility-related projects. Works closely with Contract & Procurement division to manage any new and continuing contract, including closely monitoring vendor RFP process, contracts and invoice approval. Ensures the projects are satisfactorily completed in accordance with policies and procedures. Assists the Associate Deans in assessing the College's space utilization and needs and develops proposals for facility enhancements. Serves as Safety Coordinator for CBE to ensure compliance with any required safety rules as specified by the University. Manages and coordinates the schedule of conference rooms and other building spaces. Maintains an inventory of furniture for the Dean's suite. In consultation with the senior budget analyst and Associate Deans, manages fiscal contracts for the College. Coordinates the overall College Curriculum Committees meetings schedule and attendance, takes meeting minutes, and prepares the supporting materials. Works closely with the Associate Deans on administrative tasks such as managing meeting calendars, processing travel documents, invoices and P-Card reconciliation. Works with the college development team and the Assistant to the Dean to coordinate internal and outreach events. Other duties as assigned.
Bachelors degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices or programs. Working knowledge of the general practices, program or administrative specialty. Basic knowledge of and the ability to apply fundamental concepts. Working knowledge of budget policies and procedures. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit or administrative specialty. Knowledge of and the ability to apply basic methods and procedures used for research and statistical analysis. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to make independent decisions, exercise sound judgment, handle multiple priorities, and organize and plan work assignments. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain cooperative working relationships.
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
Three years of experience in project management or related experience. Masters degree from an accredited college or University in Business.
Special Working Conditions:
Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator
California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the Universitys strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.
Multiple positions may be hired from this recruitment based on the strength of the applicant pool.
If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position.
Regular attendance is considered an essential job function.
Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process.
Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.
California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).
CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to firstname.lastname@example.org
Application Deadline: Dec 01, 2022 (9:00 PM)
Apply online at: https://careers.pageuppeople.com/873/fl/en-us/job/521201/521201-project-management-and-operations-specialist-administrative-analystspecialistnonexempt
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