Job Details

University of San Diego
  • Position Number: 1720295
  • Location: San Diego, CA
  • Position Type: Development and Fund Raising

Assistant/Associate Director, Leadership Giving and Special Projects

Department Description:

Detailed Description:

Assistant/Associate Director, Leadership Giving and Special Projects; University Advancement

Posting # 1979

University Description:
The University of San Diego, a contemporary and engaged Roman Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity's urgent challenges.

Detailed Description:
The assistant/associate director of Leadership Giving and Special Projects is responsible for increasing annual giving participation and activity from alumni, parents, and friends. Reporting to the assistant vice president (AVP) for Advancement Operations, the assistant/associate director initiates strategies for engaging President's Club prospects and moving $500 annual donors to the President's Club giving level ($1,500). This position cultivates and solicits prospects through personal outreach and written communication. Working with Alumni Relations volunteer coordinator, the assistant/associate director will also develop alumni volunteers interested in supporting USD's fundraising efforts, with the goal of increasing the university's undergraduate alumni participation rate, providing them with messaging, contact lists, and strategies for engagement. The assistant/associate director will oversee special fundraising projects by serving as the lead advancement professional for the university's annual Students First! Employee Giving campaign, recruiting staff and faculty volunteers, coordinating marketing, and arranging employee donor appreciation events. The assistant/associate director works with the AVP of Advancement Operations and associate director of Annual Giving in developing the overarching annual giving strategy - direct mail, social media, telefunding, etc.

Leadership Gift Qualification and Solicitation
  • Work through President's Club Prospect lists to qualify potential leadership gift prospects ($1,500 annually), confirming capacity and inclination to support USD as part of the discovery process.
  • Strategically cultivate and close leadership gifts through a high volume of telephone and electronic communication and face-to-face visits.
  • Ensure conversations are adequately captured in database and appropriate connections are made.
  • Annual goals established in concert with the AVP, associate vice president of Development, and the vice president of University Advancement.
  • Generate unrestricted and designated philanthropic support toward annual goals for dollars raised, new donor acquisition, and donor retention.
  • Identify new leadership gift prospects and work with development fundraising staff to coordinate the solicitation of new prospects and upgrade current donors who have the potential to increase their annual giving.
  • Create strategies and broaden project/initiative marketing to interest and engage alumni prospects from each college or school based upon affinity group (PRIDE, Club Sports, FUSO, Alcala Club, etc.).
  • Work proactively with unit development partners to ensure successful prospect and pipeline management; transition prospects to major gift officers' portfolios in accordance with their interests, capacity, and propensity.
  • Develop effective communication techniques and systematic practices for development officers using the Fundraiser Performance Management (FPM) platform.
  • Enter annual fundraising goals into FPM platform and track progress through proper recording of proposals.
  • Enter all appropriate information into Advance CRM, including contact reports, future steps, and plans in a timely manner.

    Students First! Employee Giving Campaign
  • Work with Advancement Services to see that Advance CRM employee records sync with Human Resources records.
  • Recruit campus volunteers to serve as captains for each team across divisions and academic units.
  • In consultation with divisional leadership, review and update eam structure to optimize communication with and outreach to university departments and determine captains for team representation.
  • Create training materials for captains and conduct appropriate training/orientation meetings.
  • Working with University Marketing and Communications, develop promotional materials for campaign.
  • Draft and distribute email communications to volunteer captains throughout the campaign to motivate and keep them informed of progress.
  • Work with Special Events to coordinate donor appreciation events (donor celebration and facilities breakfast) to close campaign.

    Prospect and Donor Stewardship
  • Responsible for coordinating donor stewardship programs for leadership annual giving prospects.
  • Monitor records and reporting of donations to ensure donor receive proper recognition and documentation for their gifts.
  • Draft appropriate correspondence to donors and prospects.
  • Develop appropriate leadership gift recognition and stewardship events in collaboration with Donor Relations, Special Events, Alumni Relations, and Development, capitalizing on programmatic opportunities across campus.

    Professional Development/Other
  • Responsibilities Assist Advancement Operations and Annual Giving staff with development of overall annual giving program.
  • Manage other special fundraising projects for campus units as they arise for the annual giving team.
  • Responsible for keeping up to date with annual giving trends through research and professional development opportunities, especially in the area of social media and online giving.
  • Assist AVP in long-range planning.
  • Other duties as assigned by the AVP.

    Job Requirements:
    Minimum Qualifications:
  • Bachelor's degree required.
  • Assistant director-level: at least three years' experience in annual giving, volunteer leadership, and/or fundraising.
  • Associate director-level: at least five years' experience in in annual giving, volunteer leadership, and/or fundraising.
  • Ability to supervise and galvanize staff and to recruit, train, manage, and motivate volunteers to achieve strategic goals.
  • Excellent written and oral communication skills required as well as exceptional critical listening and thinking skills. Command of the English language, including AP writing style, and standard grammar, spelling, punctuation, syntax, and proofreading skill.
  • Self-starter with good project management skills and the ability to exercise good judgment in advancing projects toward completion.
  • Ability to handle confidential information with tact and discretion.
  • Must be able to work independently, taking initiative and be able to ascertain priorities in a dynamic environment of regular interruptions, multiple projects, and deadlines.
  • Must exhibit attention to detail with excellent organizational and time management skills; remain professional under pressure.
  • Must be friendly and personable.

    Performance Expectations - Knowledge Skills and Abilities:
  • Ability to work with donors one-on-one for solicitation and stewardship purposes.
  • Knowledge of fundraising and ability to secure gifts.
  • Knowledge of online communication to increase contacts with alumni and others.
  • Understanding the role of technology in annual fundraising and exhibiting the ability to effectively utilize sophisticated fundraising software.
  • Ability to produce and utilize statistical data for evaluation.
  • Skill in investigating, analyzing, and solving problems.
  • Ability to attend night or weekend meetings and events.
  • Some travel may be required.

    Tools and Equipment Used:
  • Personal computer
  • database system (BSR Advance, iModules, Blackbaud Fundraiser Performance Management)
  • Microsoft Office applications
  • Telephone, fax, and other related office equipment.

    Background check: Successful completion of a pre-employment background check.

    Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.

    Posting Salary: BB Positions
    Commensurate with experience; Excellent Benefits.

    The University of San Diego offers a very competitive benefits package, to include medical, dental, vision, a 12% retirement contribution given to you by the University (with three year vesting period), and access to on-campus Fitness Centers. Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer.

    Special Application Instructions: Resume and Cover Letter Required
    Visit to complete our online application. In addition, please upload a cover letter and resume to your application profile for the hiring managers' review. If you have any questions or difficulties please contact the Employment Services Team at 619-260-6806, or email us at

    Additional Details:
    Note: The position will be hired either at the Assistant or the Associate level depending on the experience of the candidate selected.
    Hours: 40 per week

    Closing date: December 16, 2019

    Note: External job postings will be up for at least five days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.

    The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.

    The University of San Diego is a smoking and tobacco-free campus. For more information, visit

    Job Requirements:

    Posting Salary:

    Special Application Instructions

    Additional Details:

    To apply, visit

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