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Assistant Director of Bond Projects
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Position Number: 2147939
Location: San Luis Obispo, CA
Position Type: Facilities Management

Assistant Director of Bond Projects

Cuesta College

Salary: $78,612.00 - $95,556.00 Annually
Job Type: Full Time
Job Number: FY2021-00067
Location: Cuesta College - San Luis Obispo Campus & Paso Robles North County Campus, CA
Department: Facilities Services, Planning and Capital Projects
Closing: 2/25/2021 11:59 PM Pacific

Job Description Summary
This position is bond-funded and expected to end in January 31, 2027.

DEFINITION
Under general direction of the Director of Facility Services, Planning & Capital Projects, organizes and administers the District Bond building projects and assists in other District Bond responsibilities as assigned.

The Assistant Director of Bond Projects is responsible for working with the Bond Project Team(s), and supervises district and non-district employees to plan and coordinate the successful execution of required project documentation, as well as assist the Director of Facilities Services, to ensure that the quality, schedule and cost expectations of bond projects are achieved. The Assistant Director of Bond Projects will work with architects, consultants, subcontractors, clients, and inspectors to resolve issues in a timely manner and in consideration of the interests of all concerned parties.

DISTINGUISHING CHARACTERISTICS
This is a working position and requires hands on abilities in construction trades.

The incumbent in this position will promote institutional effectiveness by ensuring District projects are implemented efficiently.

ABOUT THE COLLEGE
Located in the heart of scenic San Luis Obispo County, Cuesta College has provided comprehensive associate degree offerings, certificates, and community programs to the region since 1964. Committed to being an inclusive institution that inspires a diverse student population to achieve their educational goals, we are proud to be designated as an Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Cuesta College is committed to racial and socioeconomic diversity that reflects our student population; we strive to hire candidates that share the value of commitment to diversity and inclusion. As part of the Cuesta College team, you can expect to be part of a collaborative community of faculty, classified staff, administrators, students, and community partners advancing educational excellence with intentional support services leading to student success and completion.

Additional information about the college can be found at
https://www.cuesta.edu/about/index.html
The college planning documents can be found at
https://www.cuesta.edu/about/collegeplans/index.html
Our Student Equity Action Plan can be found at
https://www.cuesta.edu/about/info/equity/index.html
We offer comprehensive benefit options. Information about benefits can be found at
https://www.cuesta.edu/about/depts/benefits-insurance/index.html

Essential Functions & Qualifications
ESSENTIAL FUNCTIONS

Review project drawings and specifications to learn all the components of the project(s);
Collaborate with the Director of Facilities Services to conduct a review of project Stormwater Pollution Prevention Plan (SWPPP) requirements, permitting needs, and site logistics;
Collaborate with bond project team to prepare and distribute bid packages, maintain on-going communication with potential bidders and project team regarding bid status, track and communicate bid results to bidders and the project team;
Collaborate with bond project team to calendar and prepare agenda and reference documents for pre-bid meetings and job site visits;
Collaborate with Director of Facilities Services to create and issue Letters of Intent and/or Subcontract Agreements;
Supervise contractors or skilled trades workers involved in the construction or remodel of building structures and/or infrastructure systems;
Coordinate the order and distribution of construction documents;
Request all Insurances and Bonds, as required by contracts;
Create Visitor Sign-In Logs, Safety Orientation Binders, and coordinate with construction management and the safety team to complete the Site Safety Binder for projects;
Conduct Safety Orientations for all on-coming contractor employees, maintain tracking log of participants, and issue dated stickers of completion for hard hats;
Create files and binders as needed to store bond project records;
Create Submittal Register from bond project specifications and drawings;
Create and coordinate with internal departments to set up bond project numbers and bond project information;
Coordinate and schedule subcontractor kick-off meetings and prepare and present information at the meetings including taking minutes and generating reports;
Coordinate with departments to ensure receipt of executed agreements, required certificates of insurance, payment and performance bonds, certified payroll, and safety documentation as needed. Review tracking records of such documents at bond team meetings;
Coordinate to ensure the distribution of required project information, such as pre-lien information, project directories, memos, and other forms of communication;
Collaborate with the Director of Facilities Services, and the Bond Fiscal Analyst to process subcontractor and/or consultant monthly pay applications;
Collaborate with Director of Facilities Services to issue, process, and distribute potential change orders, subcontract change orders and prime contract change orders as requested;
Review all incoming Requests for Information (RFIs) against Construction Documents and issue or answer as directed;
Conduct a thorough review of all incoming subcontractor submittals against the construction documents. Work with subcontractors, if corrections are needed, and issue to Architect for review;
Create submittals for self-perform work as required. To ensure schedule is met, oversee approval process of submittals and coordinate to track and prioritize submittals based on product lead time;
Set up and lead project meetings, as required. Coordinate to create and compile various reports and information as needed for project meetings;
Take meeting minutes, process and record, and distribute as required;
Process purchase orders and match with vendor invoices, and review and pre-approve vendor invoices as required by the Director of Facilities Services;
Take photos of the bond projects progression through the life of the project and archive electronically;
Work with department assistant to manage and order supplies as needed;
Work with department assistant to ensure appropriate archiving of project records;
Keep as-built record drawings and update with applicable RFI responses and ASI/IBs issued by the Architect;
Work with construction field teams to resolve issues and address schedule concerns. Walk the site regularly and work with Director and/or Construction managers to familiarize yourself with the coordination and progress of the trades;
As requested, assist with the training of new/intern Bond Project Assistants and Bond Project Engineers on processes and procedures;
Provide on-going support for subcontractors, Architect, and inspectors as needed.
Perform related work as apparent or assigned by the Director;
Create close out register from project specifications and drawings;
Coordinate and complete close-out of projects by collecting all required close-out documents, creating binders and electronic records of close-out documents;
File appropriate documentation to complete project close-out with Department of State Architecture (DSA) and Stormwater Pollution Prevention Plan (SWPPP) as requested;
Track and record substantial completion dates to prompt subcontractor surveys; and
Perform other related duties as required.

QUALIFICATIONS
Education:

Bachelor's degree preferred in a field such as engineering, architecture, construction management or other related field;
Increasingly responsible full-time paid experience equivalent to six years building construction management may be substituted for desired education.

Experience:

Demonstrated experience in facilities planning, public works bid processes and construction contract administration;
Working with government and regulatory agencies related to construction; and
Supervising contractors or skilled trades workers involved in the construction or remodel of building structures and/or infrastructure systems.

Knowledge of:

MS Office applications, including Outlook to an experienced level;
Verbal and written skills to an experienced level;
Attention to detail to an experienced level;
Organizational skills to an experienced level;
Alarm and communications systems;
Construction costs;
Working methods and procedures used in building trades and crafts;
Heating and ventilating systems;
Landscaping, soils, plant propagation and landscaping equipment.
Current technologies, personal computer, and associated office software such as word processing, spreadsheet, presentation, and/or database software;
Correct usage of English, grammar, spelling, punctuation, and vocabulary; and
District policies and procedures.

Ability to:

Communicate effectively orally and in writing;
Use databases and complex software;
Learn and interpret legal requirements and technical materials;
Organize and monitor the work of others;
Prepare concise and complete oral and written reports;
Understand and carry out complex instruction, both oral and written;
Establish and maintain cooperative working relationships with those contacted in the performance of duties; and
Demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students and of staff and students with physical and learning disabilities.

Physical ability to:

See for the purpose of reading laws and codes, rules and policies, and other printed matter;
Hear and understand speech at normal levels;
Speak so that others will be able to understand normal in-person and telephone conversation;
Sit or stand for extended periods of time;
Bend and twist, push and pull, stoop, kneel, crawl;
Walk for extended distances;
Reach in all directions;
Work at heights;
Ascend and descend a ladder;
Lift and/or carry 50 pounds;
Exert manual dexterity sufficient for keyboard and other office equipment operation; and
Work in possibly dusty and noisy interior and exterior construction environments.

Licenses and Certificates: (current within the last year or must be continuously current):
Required

Possess a valid California Driver's License appropriate for the vehicles driven in the course of work.

Must be able to obtain within first year:

LEED GA accreditation is required within first year of employment;
Certificate to operate a fork lift;
Confined Space Certificate.

Additional Information
This position is bond-funded and expected to end in January 31, 2027.

REQUIRED DOCUMENTS TO APPLY
Candidates will be required to submit a cover letter, resume, and reference list when applying for this position. See further instructions below on required content within some of the required documents. When uploading documents, PDF uploads are preferred.

Cover Letter Instructions: Cuesta College is an inclusive institution committed to creating and maintaining a welcoming and supportive classroom and campus environment. We support all our students in achieving their dreams and honor their diverse backgrounds and perspectives. Using 500 words or less within your cover letter, please explain how the Assistant Director of Bond Projects position contributes towards diversity, equity, and inclusion on campus, including professional development and/or professional accomplishments.

Reference List Instructions: Your reference list must include three professional references, their contact information, and their relationship to you.

Completed online applications and all supporting documents must be submitted by the closing date for this position. LATE, INCOMPLETE, FAXED, MAILED OR EMAILED APPLICATIONS WILL NOT BE ACCEPTED.

SALARY SCHEDULE
Below is the full salary schedule range for this position, steps A through E. Per our bargaining agreement, we can only place new employees at Steps A through C, which is the anticipated hiring range also listed below. For a full salary schedule, please see our website: https://www.cuesta.edu/about/depts/humanresources/salary_schedules.html

Salary Schedule Range: $6,551 - $7,963 per month.
Anticipated Hiring Range: $6,551 - $7,222 per month.

ADDITIONAL INFORMATION
Cuesta College will not sponsor any visa applications.

San Luis Obispo County Community College District ("Cuesta College") is an equal opportunity employer committed to nondiscrimination on the basis of race, ethnicity, color, religion, national origin, sexual orientation, gender, gender identity, gender expression, marital status, medical condition, pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy or childbirth), age, disability (physical and mental), genetic information, military and veteran status, or any other characteristic protected by applicable federal and state law in admission and access to, or treatment in employment, educational programs or activities at any of its campuses. Reasonable accommodations will be provided for applicants with disabilities who self-disclose. Cuesta College also prohibits harassment on any of these bases, including sexual harassment, as well as sexual assault, domestic violence, dating violence, and stalking.

In compliance with California law, all prospective staff and students are entitled to read the Annual Security Report, published each October by the Cuesta College Department of Public Safety. This report contains information about our emergency and crime reporting procedures, as well as crime statistics for the past 3 years. You may request a copy of this report at one of our two Public Safety Offices: on SLO campus at Building 6600A or on North County Campus at building N1021, during campus business hours. You may also access the complete text of this report at the following website address: https://www.cuesta.edu/about/depts/publicsafety/clery_act

Interview Process Information
Selected applicants will be invited to attend a Zoom interview on Tuesday, March 16, 2021.

Second interviews will be held via Zoom on Wednesday, March 17, 2021.

To be considered for this position please visit our web site and apply on line at the following link: https://www.governmentjobs.com/careers/cuesta

The San Luis Obispo County Community College District promotes inclusiveness, prohibits discrimination, and encourages all qualified persons to apply. As an Equal Employment Opportunity Employer, Cuesta College actively seeks candidates with diverse backgrounds to assist students, staff, and faculty. For ADA (Americans with Disabilities Act) assistance with the application and/or interview process, please contact the Human Resources Office: (805) 546-3129.