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Southwestern College
  • Position Number: 2242829
  • Location: Chula Vista, CA
  • Position Type: Secretary and Administrative Assistants

Hourly Project Technician

Southwestern College

Work Site: 900 Otay Lakes Road, Chula Vista, CA 91910

Department: Employee Relations & Title IX

District Values
Incumbents in District positions are expected to exhibit an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, gender identity, sexual orientation, and ethnic backgrounds of community college students, and employees, including those with physical or learning disabilities, and successfully foster and support an inclusive educational and employment environment.

Under direction of assigned supervisor of record, performs a full range of technical, program support, administrative, and clerical assistance in support of the Violence Against Women Act (VAWA) Grant Coordinated Community Response Team (CCRT); provide technical support and program assistance to assigned administrator, and staff; serve as a liaison between the program administrator and students, staff, and other campus community members and officials; and plan, coordinate, and implement assigned operations and activities of the VAWA Grant CCRT.

1. Participate in the administration of the office to which assigned; assist assigned supervisor and
consultants in meeting reporting requirements, functional responsibilities, and research objectives;
provide a full range of technical and program support as well as responsible and complex secretarial
and administrative support, relieving the administrator of a wide variety of routine technical and
program related duties as well as responsible clerical and administrative detail; assist in organizing
functions and activities promoted by the District, college, or program area; serve as a liaison
between the assigned supervisor and staff, the general public, and other District personnel;
represent assigned program area at meetings and special events.
2. Utilize electronic technology to correspond with others and to maintain assigned calendars,
schedules, and appointments; coordinate and arrange meetings; coordinate activities with other staff
members and programs; make travel arrangements for assigned staff; process conference
reimbursement, in-service leave forms, travel advances, travel claim forms, conference registration
reimbursement, travel applications, and other requests.
3. As assigned, assist in curriculum development logistics; create and update publications; create
program forms and procedures as needed.
4. As assigned, maintain website with events, publications, graphics, and electronic marketing
campaigns; write and edit copy for assigned area including profiles of clients, marketing pieces
about assigned program, and services provided.
5. As assigned, assist with budget/bookkeeping functions for assigned special project grants; set up
and monitor accounts and activities; assure budgetary and grants activity time lines are met; draft,
prepare, and distribute correspondence related to assigned grant; compile, package, and mail grant
applications and project reports within required time lines.
6. Collect, research, compile, analyze, verify, summarize, record, and evaluate information; prepare
and distribute narrative, statistical, and financial data, recommendations, and alternatives as
requested; complete reports; verify and review forms and reports for completeness and
conformance with established regulations and procedures.
7. Serve as liaison between assigned supervisor and administrative staff, academic and classified staff,
students, representatives of community agencies, and the general public by relaying messages,
answering questions, clarifying information, responding to requests, resolving problems, explaining
District, College, Department, or program area policies and procedures, or referring callers to the
supervisor or others as necessary.
8. Assist supervisor in the preparation and administration of program budget(s); assist in preparing
cost estimates for budget recommendations; assist in submitting justifications for budget items;
allocate funds to proper budget codes; monitor and track expenditures in a timely manner; provide
regular budget reports to administrator for control of expenditures; assist in resolving budget issues
and problems; interact with others regarding deposits; process budget/expense transfers;
recommend budget revisions.
9. Compose correspondence independently; prepare preliminary responses to letters, general
correspondence, and personal inquiries of a sensitive nature.

Knowledge and Abilities:

Education and Experience:
Any combination equivalent to:
Two (2) years of college with major course work in public administration,
business administration, office automation, or a related field.


Three (3) years of increasingly responsible
program, technical, and clerical support experience.

Minimum Qualifications: (Faculty and Academic Administrator Positions Only)

Desirable Qualifications:

$23.38-$29.57 per hour

Start Date

As soon as the successful candidate is identified and following the subsequent governing board approval.

Screening Deadline

Work Schedule:
25-30 hours per week (max), schedule to be finalized at time of hire.

Additional Information:
We regret we are unable to accept faxed, e-mailed, mailed, or hand delivered application materials. Only complete application materials submitted through SWC online system will be accepted. To complete and submit your application for this position, please visit our online employment website at All required information must be submitted online before the review date and time indicated on the job posting.

A confirmation number will be assigned if your application packet has been successfully submitted. Assistance with the online application process is available through the Human Resources Office at 900 Otay Lakes Road, Chula Vista, CA 91910; telephone: (619) 482-6395 or e-mail to

It is the sole responsibility of the applicant to ensure that all application materials are received by the review deadline date. A separate, complete application packet is required for each position for which you are applying for. All materials included in your application packet become District property, will not be returned, will not be copied, and will be considered for this opening only.

Candidates selected for employment with Southwestern Community College District must be fingerprinted by an electronic fingerprinting service (i.e. LiveScan) within 10 days of employment; provide clearance of tuberculosis (dated within the past 4 years and renewed every four years as a condition of continued employment) within 60 days of employment; provide proof of eligibility to work in the United States.

In addition to the above, for Faculty/Administrator positions (only), successful candidate must submit official (sealed) college transcripts confirming date degree conferred and/or a valid CA Community College Credential.

Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made at the time the interview appointment is scheduled.

As an Equal Opportunity Employer and in compliance with the Americans with Disabilities Act, Southwestern Community College District will make reasonable accommodations for individuals with disabilities.

The Southwestern Community College District shall not discriminate against any person in employment or in any program affiliated with the District on the basis of age, ancestry, color, ethnic group identification, national origin, religion, race, sex, sexual orientation, physical or mental disability, veteran status, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.

Notice of Availability of the Annual Security Report Southwestern College is committed to assisting all members of the community in providing for their own safety and security. The Annual Security Report is available on the SWCPD website at

If you would like to receive a hard copy of the Annual Security Report, which contains this information, you can stop by the SWC College Police Department or you can request that a copy be mailed to you by calling (619) 482-6390.

The report contains information regarding campus security and personal safety including topics such as: crime prevention; public safety authority; crime reporting policies; programs to prevent dating violence, domestic violence, sexual assault, and stalking; the procedures the College will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the College or a recognized student organization; and on public property within, or immediately adjacent to and accessible from the campus.

This information is required by law and is provided by the SWC College Police Department.

Drug and Alcohol Abuse Prevention Plan (DAAPP) More information about the DAAPP, including the Drug Free Environment and Drug Prevention Program Policy and Procedure and Biennial report can be found in the Health and Safety Section of the campus Consumer Information page (

To apply, visit:

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