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Admin Support III - Project-Based Learning

Position Number: 4827152
Location: Orem, UT
Position Type: Business - Accounting

Admin Support III - Project-Based Learning

Salary: $37,879.00 - $47,348.00 Annually
Job Type: FT Nonexempt Salaried Staff
Job Number: FY2401910
Closing: 12/11/2023 11:59 PM Mountain
Location: 800 W University Parkway, Orem
Division: Innovation Academy

Position Announcement
Become part the UVU Innovation Academy team. We are a dynamic team of innovators creating opportunities for students to achieve their dreams! At UVU, we are dedicated to unlocking individual potential for success. As an inclusive institution, we embrace everyone, providing educational pathways from certificates to master's degrees. Our faculty mentor and connect to students from diverse backgrounds, including first-generation college students, ensuring graduation success with both a diploma and a resume. We are shaping the future of Education in Utah by fostering community partnerships, engaging in real-world projects, and providing flexibility with multiple campuses and online programs for our 43,000 students. Join us at UVU to shape a future that is accessible, innovative, and life-changing!

Summary of Responsibilities

Performs advanced and confidential administrative support duties, including composing routine correspondence and obtaining factual information requiring knowledge of policies/procedures of both assigned and work-related areas. Coordinates the preparation of report, program evaluations, partnership proposals, and presentations to support and assess the programs and all accountability measures: fundraising, current projects, completed projects, impact, and ROI for UVU.
Create updated lists of course offerings with Innovation Academy designations (Service Learning, DEI-G, Capitol Reef Field Station, Project-Based, Education Abroad, Excelerate) and maintain lists of OTL faculty certifications for Innovation Academy areas. Works with University Admissions, Academic Scheduling, and Registrar to make sure that all students in summer programs are able to be admitted and registered for their courses.
Prepares and manages department budgets monitoring and reconciling of expenditures. Oversees the payroll process, including the preparation, submission, monitoring, and maintenance of payroll records. Coordinates area financial activities including timecards, ePAFs, eSAFs, new hire paperwork completion and submission for part-time students and staff. Uses program data to prepare reports, charts.
Handles incoming calls, walk in traffic, emails, and information requests for programs providing correct and accurate information. Interprets and/or explains the policies and procedures to students, employees, residents, visitors, government agencies, etc. as necessary.
Perform other job duties as assigned

Minimum Qualifications

Graduation from an accredited institution with a bachelor's degree or a combination of education and experience totaling four years.
Preferred Qualifications:
Graduation from an accredited institution with a bachelor's degree.

Knowledge, Skill, and Abilities

Knowledge

Knowledge of working in an education or office environment.
Knowledge of institutional policies and procedures.
Knowledge of university budgets and indexes.
Knowledge of office & organizational methods, techniques, and practices.

Skills

Skills in computer software applications, including Microsoft Office Suite, Concur, and Banner.
Skills in Maintaining organizational records management, database management and program coordinating.
Skills in preparing general correspondence, program reports, presentations, graphs, charts, etc.
Skills in coordination of events.
Skills in gathering data, compile information, edit written materials, and preparing reports.
Skilled at Communicating effectively, verbally and in writing

Abilities

Organizes and prioritizes activities in a dynamic office environment with confidentiality.
Problem solves independently and complete duties with minimum supervision.
Efficient and skilled at optimizing office methods and techniques.
Follows verbal and written procedures and instructions.
Able to handle multiple competing priorities and meet deadlines.
Ability to work effectively with individuals from diverse backgrounds.

EEO Statement:

UVU employment decisions are made on the basis of an applicant's qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law.

To apply, please visit https://www.schooljobs.com/careers/uvu/jobs/4282148/admin-support-iii-project-based-learning

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