Job Details

Senior Facilities Project Manager

Requisition Number: 63948
Location: Boulder Colorado
Employment Type: University Staff
Schedule: Full Time
Posting Close Date: 20-May-2025
Date Posted:

Job Summary

The Housing Facilities Services (HFS) department with CU Boulder is currently accepting applications for a Senior Facilities Project Manager! This position plays a critical role in delivering clean, safe, comfortable, and well-maintained living, working, and learning environments for students, faculty, and staff in support of CU Boulder's educational mission. This position serves as the Owner's Representative for Student Affairs (SA) and HFS on capital construction, renovation, and infrastructure modernization projects, ensuring projects are completed efficiently, sustainably, and in alignment with university standards.This position manages the entire lifecycle of facility projects, from initiation and planning to design, construction, and close-out of facility projects, with a specific focus on complex renovations of historic buildings, large-scale modernizations, and infrastructure improvements.Key responsibilities include developing project scopes, supervising architectural, engineering, and construction work, and ensuring adherence to campus and regulatory standards, particularly in historic preservation, fire/life safety, and sustainability initiatives. This position is responsible for 15 to 25 ongoing capital construction and maintenance projects within the HFS portfolio of 24 residence halls, 6 family housing complexes, 7 dining/retail venues and auxiliary buildings. CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Who We Are

The Division of Student Affairs consists of 30 departments that provide student support and services dedicated to helping students become successful, curious, competent individuals during their time at CU Boulder. The work in Student Affairs supports all factors of the student experience, no matter what department a staff member may work in. This includes where students live, eat, make friends, build professional skills and find help if they need it. Many departments provide involvement opportunities, educational resources and support services to help students find their community and build lifelong skills. Student Affairs also has shared services departments that support the work and staff of our student-facing areas, including areas like assessment, business services, financial planning, human resources, marketing communications and information technology (IT).With over 800 staff members in the Division of Student Affairs, our diverse team is uniquely positioned to personalize the student experience and advocate for students, enhancing their success inside and outside the classroom.Housing Facilities Services (HFS) is a comprehensive facility management operation that provides around-the-clock support to over 10,000 residents and 20,000 conference guests annually. Services include maintenance, repair, renovation, project management, capital construction, housekeeping and grounds-keeping operations. HFS has approximately 190 full-time employees and approximately 80 part-time and student staff, who all strive to give residents the best living experience possible.

What Your Key Responsibilities Will Be

Project Management:

• This position helps determine facility upgrades, improvements, and collaborates with partners across campus to define project scope, develop strategic plans, and establish key performance benchmarks.
• Serve as the front-line liaison between the HFS Design & Project Management team and various groups within SA and other campus departments (i.e., EH&S, FM, OIT, Parking Services, etc.) ensuring compliance with campus standards and requirements.
• Determine alternatives, make recommendations, and gather data and information in response to proposed remodels, repairs and capital improvement.
• Facilitate the incorporation of selected changes in consultation with the project consultants and communicate these changes to the contractor for implementation.
• Prepare State of Colorado contractual project documents, agreements, change orders and review of invoices and applications for payment.
• Coordinate and partner with groups across the University to ensure efficient and successful programmatic results.
• Interview potential consultants and contractors, and team with others to select the most appropriate consultant or contractor for the project.
• Review and implement project requests from various Departmental units.
• Produce project scope documents on smaller projects, seek funding sources or investigates alternate funding sources with SA units (i.e., HFS, Finance).
• Review all drawings with various campus partners, lead review meetings with HFS staff to ensure compliance with project and material requirements.
• Ensure incorporation of all review comments into the construction documents.

Owner's Representative/Liaison:

• Act as the Owner's Representative for SA and HFS, coordinating with regulatory agencies, external contractors, internal facilities teams, and campus partners to ensure compliance with all state, local, and university standards.
• Supervise and analyze proposed project scope change revisions generated by regulatory requirements for programmatic and budgetary impact. Clearly communicate those impacts to senior unit and departmental staff.
• Demonstrate exceptional skill in coordination of multiple tasks and prioritization of activities.
• Display excellent interpersonal skills by providing honest, clear, and timely feedback while also demonstrating good listening and questioning skills.
• Chair all bid openings and meetings, site walks
• Propose and implement addenda to contracts and schedules and coordinate design consultant and contractor interaction.
• Maintain and foster a close working relationship with HFS Zone Operations Managers to ensure proper coordination of the work with HFS requirements.
• Act as the construction manager on smaller projects - coordinating and scheduling all trades, reviewing shop drawings and submittals.

Budget, Finance, and Analysis:

• Maintain accurate electronic and hard copy files, project files, project timelines, files of data, project manuals, warranty documents, contract documents, and drawings for HFS.
• Responsible for generating preliminary costs, budgets and schedules on various projects and regularly updating the above, and occasionally requesting additional funding or proposing alternate funding sources. Work with SA Finance on budgets and required funding scenarios.
• Review and ensure consultant and contractor compliance with schedule and approved budget requirements.
• Manage project budget development in concert with the customer, reviews change order requests, assists in setting the final project budgets, maintains up-to-date project budgets and changes, recommends alternatives to budgetary constraints. Oversees, coordinates, and ensures consensus with campus partners to proposed Owner generated or required change documents.
• Analyze and ensure proper project scope revisions for programmatic success, budgeting compliance and coordination of consultant / contractor implementation.
• Has a working understanding of various software; Outlook, Excel, Word, Power Point, etc. facilitating distribution of information on budgets, schedules, work plans and various other informational data bases to various interested parties.
• The use of a University vehicle is required for the performance of some of these duties.

What You Should Know

• The schedule for this onsite position is from Monday through Friday, 7:30am - 4:30pm
• This position will operate University vehicles; a Driver's License in good standing is required.

What We Can Offer

• The salary range for this position is $89,000 - $99,000 per year.
• Onboarding assistance is available within Student Affairs division guidelines.

Our outstanding benefits include:

• Paid days off: 22 vacation days, 15 sick leave days and 11 holidays per year.
• Access to medical, vision, dental and life insurance.
• Tuition reimbursement.
• A 10% employer contribution retirement plan.
• EcoPass for free RTD rides.
• Opportunity for career growth within the division of student affairs and the CU Boulder campus!

Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be collaborative. Be excited. Be Boulder.

What We Require

• Bachelor's degree in architecture, construction management, or engineering, or bachelor's degree from an accredited college or university with equivalent experience in a related field. Equivalent combination of education and experience may substitute.
• Five years project management and/or construction management experience.

What You Will Need

• Experienced with PC based information, financial and word processing systems and software. i.e. MS Outlook, Excel, Word, PowerPoint, Project.
• Demonstrated track record of exemplary customer service and client satisfaction.
• Exemplary communication, organization, interpersonal, and leadership skills.

Special Instructions

To apply, please submit the following materials:

1. A current resume.
2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
We may request references at a later time.
Please apply by May 20, 2025, for consideration.
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.


To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Senior-Facilities-Project-Manager/63948







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