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Community College of Aurora
  • Position Number: 4101392
  • Location: Aurora, CO
  • Position Type: Human Resources


Administrative Services Project Support Specialist

Community College of Aurora


Salary: $48,517.00 Annually

Job Type: Full-Time

Job Number: 240305

Location: 16000 East CentreTech Parkway Aurora, CO

Department:



OVERVIEW OF CCA

The Community College of Aurora serves our diverse community by providing high-quality instruction and support services to prepare students for transfer and employment. We are particularly interested in applicants that demonstrate a commitment to working with individuals and groups from diverse identities, including but not limited to: socioeconomic, cultural, sexual orientation, gender identity expression, disability, multilingual learners, veterans, non-traditional, race and ethnic backgrounds.

More than 20 different languages and 60 countries are represented at CCA. In addition to traditional degree and certificate programs, CCA offers non-credit professional development courses, customized training, and economic and workforce development resources to employer partners and individual professionals seeking to enhance the capacity and productivity of their workforce or individual knowledge and skills. The college centers diversity, equity, and inclusion and we actively seek to employee partners who want to join us in working to reducing outcome gaps among our diverse student population.

POSITION SUMMARY
Provide administrative and office support to vice president's office and vice president's team members. Exercise discretion and independent judgement in handling sensitive material and/or information based on in-depth knowledge of college policies, procedures, and practices. Anticipate and initiate appropriate action regarding administrative tasks as related to office management and provide leadership on special projects, including accreditation activities as assigned.

Examples of Duties / Knowledge & Skills
Administrative Support and Office Management
  • Anticipate and initiate actions regarding phone calls, emails, correspondence, meeting scheduling and arrangements, and persons to be contacted in all routine procedures for division staff.
  • Manage calendars of Vice President of Administrative Services, as requested. Adjust schedules as necessary using discretion and good judgement in rescheduling appointments.
  • Attend meetings as requested to take minutes. Disseminate information as directed.
  • Complete administrative paperwork accurately and in a timely fashion.
  • Prepare correspondence including composing, editing, and proof reading
  • Research, develop, and prepare special reports and materials as requested.
  • Create and maintain files and records as required.
  • Update information and documents on the college website and employee portal.
  • Maintain strict confidentiality of information related to student records, personnel, and organizational issues.

Budget Management
  • Assist with monitoring and managing individual and divisional budgets as needed.
  • Make and Track purchases and related paperwork on behalf of the division.
  • Prepare, process, and track invoices and related paperwork
  • Coordinate travel arrangements for executive team as needed and in accordance with State Fiscal and Travel Rules.

Collaboration and Leadership
  • Actively participate in training and initiatives sponsored by the Equity, Diversity, and Inclusion Council.
  • Work collaboratively with division to provide coverage and assistance as needed.
  • Work collaboratively with internal and external partners on division and college initiatives.
  • Liaison and Coordinator for Additions and Terminations between Human Resources and Operations.
  • Other duties as assigned.


Minimum qualifications & Requirements

  • Associate's degree or certificate from an accredited institution in an appropriate area of specialization, or relevant experience in lieu of degree or certificate
  • Two (2) years relevant professional experience (4+ years of experience can be substituted for required degree.)
  • Office and administrative support experience providing project/events management, records management, and budget management.
  • Highly proficient in Microsoft Office suite.
  • Evidence of excellent customer service skills.
  • Evidence of effective oral and written communication.
  • Excellent interpersonal skills.
  • Detail oriented, creative, and flexible individual.
  • Ability to work effectively and collegially with others.
  • Experience working

REQUIRED KNOWLEDGE SKILLS & ABILTIES:
  • Knowledge of current practices and trends in higher education and/or office management.
  • Advanced proficiency with software including but not limited to Microsoft Office Suite, Adobe Acrobat, as well as technology used for meeting purposes including but not limited to, Zoom, Microsoft Teams, and WebEx.
  • Work independently and collaboratively, adapt to shifting priorities in a fast-paced and dynamic environment with frequent interruption.
  • Ability to organize and prioritize work, meet deadlines, and coordinate and monitor complex projects and activities.
  • Handle sensitive or difficult situations while maintaining confidentiality.
  • Effective oral and written communication.
  • Establish and maintain cooperative, welcoming working relationships with a diverse population in the course of performing assigned duties


Supplemental information

Salary Range: Anticipated starting salary range: $48,517.00. This salary is determined by the qualifications of the selected candidate balanced with departmental budget availability, internal salary equity considerations, and available market information. CCA offers an excellent benefit plan, including generous leave, holiday, and education benefits. Full time employees immediately upon hire earn 15 hours a month annual leave and 10 hours a month sick leave.

Deadline to Submit Application Material: An initial review of applications will begin on Friday, April 28, 2023 and continue until the position is filled.

Application Process: When submitting your online application, please include a cover letter, current resume, and professional references. Official transcripts showing the highest degree achieved should be submitted to HR@ccaurora.edu upon offer of employment. If you have questions regarding this position, please contact us at HR@ccaurora.edu.

By applying for this announced position, applicants are certifying that all statements, information and documents provided are true, complete and correct to the best of their knowledge and are made in good faith. Further, applicants understand that omissions, misleading, false or untrue information, or any attempt at fraud or deceit in any manner connected with this application and/or subsequent testing may result in them not being considered for jobs with the Community College of Aurora; may constitute grounds for discipline and/or termination after hire; and/or constitute grounds for further actions pursuant to law.

Application Checklist

Complete Applications must include the following documents:
  • A complete online application
  • A cover letter that describes how your experience aligns with the minimum and preferred qualifications of this position
  • A current resume uploaded as an attachment to your online application
  • Candidates identified as finalists must provide three to five professional references, at least two of which must include a current direct supervisor and most recent supervisor. If you cannot provide two supervisor references, an opportunity will be afforded for discussion and consideration of alternative references with the CCA Human Resource Office. Please note, out of professional courtesy to you, we will not contact your current supervisor without first providing notice to you as a candidate and only when a contingent offer is pending in order to protect the confidentiality of your application to the full extent possible.
  • If you are using education to qualify, a copy of your official or unofficial transcript showing that your degree has been conferred and the name of your school, or your NACES accreditation. Please submit this as an attachment to your online application
  • For any questions or technical issues please contact HR@CCAurora.ed

Notice to all Applicants:
  • Proof of eligibility to work (Download PDF reader) (Download PDF reader) in the United States must be produced within three (3) days of hire.
  • Direct deposit of payroll is a condition of employment.
  • Final candidate is subject to a criminal background check prior to final selection process.
  • Final candidate is required to submit official transcripts to Human Resources within fourteen (14) days of hire.
  • CCA is affiliated with the Colorado Public Employees Retirement Association (PERA) and as such, employees contribute to PERA in lieu of Social Security for retirement benefits. For more information, visit the COPERA web page.
  • Individuals currently or formerly employed by the Colorado Community College System or one of its 13 colleges, and/or who were disciplinarily terminated or resigned in lieu of termination, must disclose this information in your application material.
  • For information regarding civil rights or grievance procedures, contact our Title IX Compliance/Equal Opportunity Officer, Cindy Hesse, Director of Human Resources at 16000 E. CentreTech Parkway, Suite A207, Aurora, Colorado 80011 or by phone at 303-360-4752, or e-mail at Cindy.Hesse@CCAurora.edu.

Colorado Residency Requirement:

Eligible applicants must be either a current Colorado resident or be able to provide proof of residency in Colorado within 30 days of the start date for the position, or they may be deemed ineligible for employment with the Community College of Aurora. Please contact HR@CCAurora.edu with any questions.

Community College of Aurora Inclusive Excellence Statement:

CCA embraces Inclusive Excellence because we want our students, staff, and faculty to learn and contribute within an inclusive environment. This means members of our college community will be active, respectful, and mindful of equity, diversity, and inclusion at all levels of engagement.

Inclusive Excellence will provide a foundation for student and institutional success. Recognizing our diversity is only the first step toward Inclusive Excellence.

We must also be intentional in valuing cultural differences and experiences, while incorporating them into practices, curricula, and policies.

Welcoming, Respectful, Inclusive - Together, we are CCA.

The Federal Clery Act: (The Student Right to Know and Campus Security Act of 1990) requires all institutions of higher learning to make available to prospective employees our agency's Annual Security Report. A copy of this information is available on the CCA website at the Student Right to Know page. A paper copy of this report can be obtained at the College Security Office upon request. This report includes statistics for the previous three years concerning crimes that occurred on campus or on property controlled or owned by Community College of Aurora, as well as public property within, or immediately adjacent to and accessible from, our campuses.

ADAAA Accommodations: Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact Robert Callaway at 303-360-4733 or Robert.Callaway@CCAurora.edu at least five business days before the assessment date to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.

Pregnancy Related Accommodations, Colorado Anti-Discrimination Act (CADA): The Colorado Anti-Discrimination Act (CADA), allows applicants to request a reasonable accommodation for health conditions related to pregnancy or the physical recovery from childbirth. Candidates wishing to request reasonable accommodations must do so as soon as possible, preferably at least three days prior to the exam or interview. If you are an individual who wishes to request reasonable accommodations, please contact us at 303-360-4733 or Robert.Callaway@CCAurora.edu.

Non-Discrimination Statement: The Community College of Aurora prohibits all forms of discrimination and harassment including those that violate federal and state law, or the State Board for Community Colleges and Occupational Education Board Policies 3-120 and 4-120. The College does not discriminate on the basis of sex/gender, race, color, age, creed, national or ethnic origin, physical or mental disability, veteran status, pregnancy status, religion, genetic information, gender identity, or sexual orientation in its employment practices or educational programs and activities. For information regarding civil rights or grievance procedures, contact our Title IX Compliance/Equal Opportunity Officer, Cindy Hesse, Director of Human Resources at 16000 E. CentreTech Parkway, Suite A207, Aurora, Colorado 80011 or by phone at 303-360-4752, or e-mail at Cindy.Hesse@CCAurora.edu



To apply, please visit https://www.schooljobs.com/careers/auroraccco/jobs/4002463/administrative-services-project-support-specialist




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