Job Details

University of Colorado Anschutz Medical Campus

Sponsored Project Financial Specialist
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Position Number: 5096058
Location: Aurora, CO
Position Type: Business and Financial Management

Sponsored Project Financial Specialist - 32938 University Staff

Description
University of Colorado | Anschutz Medical Campus

Department: Financial Services – Office of Grants and Contracts

Job Title: Research Services Open Rank Professional (Intermediate Thru Principal)

Working Title: Sponsored Project Financial Specialist (Open-Rank)

Position #00670113 – Requisition #32938

Job Summary:

The Office of Grants and Contracts (OGC) is responsible for the central administration of research awards and provides service to principal research investigators and administrators for the purpose of obtaining and administering extramural funds in compliance with university and sponsor guidelines. Specifically, this position is responsible for the creation and closeout of awards/projects within the system, approving budget and expense activity, invoicing, and assisting departments in the fiscal management of their sponsored projects, through central post-award support.

University of Colorado has a large portfolio of sponsored research with great variety, including Federal NIH grants, Federal NSF grants, many other Federal grants, Federal contracts, State grants, State contracts, private industry clinical trials, association grants and much more.

This exciting opportunity gives you the chance to:

Build relationships with other departmental staff, focused on understanding needs along with opportunities for improving processes.
Partner with other financial staff in developing key financial performance tools and share them with departmental stakeholders
Become part of a department where inclusiveness and culture are valued.

We are looking for someone with…

Positive energy, motivation, vision, and a desire for continuous learning
A strategic mind-set and is forward-thinking
A belief that strong relationships are key to success
A can-do attitude
A focus on providing solutions based on the requirements and necessary outcomes of those whom we serve

Key Responsibilities (All Levels):

Sponsored Projects Award Modifications and Setup (15%):

Review all awards for terms and conditions, billing, and payment information, reporting requirements, and any other provided information to perform the setup of the award in the Peoplesoft Grants system.

Award Invoicing/Billing (10%):

Complete monthly and quarterly billing of contracts to create account receivables. Work with sponsors and departments for all invoicing concerns, questions, and actions.

Financial Reporting Creation & Submission (15%):

Prepare and submit financial reports by the due date including Federal Financial Status Reports and non-Federal Reports of Expenditure based upon sponsor deadlines.

Financial Management of Awards/Projects (10%):

Monitor project budgets, Indirect cost rates and charges, overspending, fiscal and sponsor compliance.

Award Closeouts (15%):

Perform closeout, deliverables are met, cash is equal to zero, outstanding encumbrances are cleared, cash transfers to department accounts are completed and revenue reconciliation is complete.

Sponsored Projects Cost Transfers Review and Approval (20%):

Monitor the reallocation of expense approvals for compliance with various policies.

Sponsored Projects Subcontract Review and Approval (15%):

Investigate all sub-award agreements for the budget period and analyze the language of the contract to determine if carry forward is allowed from the prior budget period to the current budget period.

Customer Service (ongoing):

Conduct regular meetings with departments and respond timely and professionally to emails and phone calls from sponsors, principal investigators, department administrators and other OGC units.

Work Lead (Principal Level Only)

Serve as work lead over other Post Award Specialists and provide expert level guidance and direction.

Work Location:

This position is eligible for hybrid working. The work schedule will be based around core working hours in Colorado Mountain Time.

Why Join Us:

We are fast-paced, and deadline driven and are always looking for new ideas to manage our portfolio. A successful candidate for this position will be willing to share visioning, implement best practices, all while consistently providing support to our department partners and investigators. OGC has an exceptional track record when it comes to employee satisfaction. Our team is very diversified and are often described as friendly, supportive, and resourceful.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

Medical: Multiple plan options
Dental: Multiple plan options
Additional Insurance: Disability, Life, Vision
Retirement 401(a) Plan: Employer contributes 10% of your gross pay
Paid Time Off: Accruals over the year
Vacation Days: 22/year (maximum accrual 352 hours)
Sick Days: 15/year (unlimited maximum accrual)
Holiday Days: 10/year
Tuition Benefit: Employees have access to this benefit on all CU campuses
ECO Pass: Reduced rate RTD Bus and light rail service

See for yourself: https://apptrkr.com/get_redirect.php?id=5096058&targetURL=Principal)

Working Title: Sponsored Project Financial Specialist (Open-Rank)

Position #00670113 – Requisition #32938

Job Summary:

The Office of Grants and Contracts (OGC) is responsible for the central administration of research awards and provides service to principal research investigators and administrators for the purpose of obtaining and administering extramural funds in compliance with university and sponsor guidelines. Specifically, this position is responsible for the creation and closeout of awards/projects within the system, approving budget and expense activity, invoicing, and assisting departments in the fiscal management of their sponsored projects, through central post-award support.

University of Colorado has a large portfolio of sponsored research with great variety, including Federal NIH grants, Federal NSF grants, many other Federal grants, Federal contracts, State grants, State contracts, private industry clinical trials, association grants and much more.

This exciting opportunity gives you the chance to:

Build relationships with other departmental staff, focused on understanding needs along with opportunities for improving processes.
Partner with other financial staff in developing key financial performance tools and share them with departmental stakeholders
Become part of a department where inclusiveness and culture are valued.

We are looking for someone with…

Positive energy, motivation, vision, and a desire for continuous learning
A strategic mind-set and is forward-thinking
A belief that strong relationships are key to success
A can-do attitude
A focus on providing solutions based on the requirements and necessary outcomes of those whom we serve

Key Responsibilities (All Levels):

Sponsored Projects Award Modifications and Setup (15%):

Review all awards for terms and conditions, billing, and payment information, reporting requirements, and any other provided information to perform the setup of the award in the Peoplesoft Grants system.

Award Invoicing/Billing (10%):

Complete monthly and quarterly billing of contracts to create account receivables. Work with sponsors and departments for all invoicing concerns, questions, and actions.

Financial Reporting Creation & Submission (15%):

Prepare and submit financial reports by the due date including Federal Financial Status Reports and non-Federal Reports of Expenditure based upon sponsor deadlines.

Financial Management of Awards/Projects (10%):

Monitor project budgets, Indirect cost rates and charges, overspending, fiscal and sponsor compliance.

Award Closeouts (15%):

Perform closeout, deliverables are met, cash is equal to zero, outstanding encumbrances are cleared, cash transfers to department accounts are completed and revenue reconciliation is complete.

Sponsored Projects Cost Transfers Review and Approval (20%):

Monitor the reallocation of expense approvals for compliance with various policies.

Sponsored Projects Subcontract Review and Approval (15%):

Investigate all sub-award agreements for the budget period and analyze the language of the contract to determine if carry forward is allowed from the prior budget period to the current budget period.

Customer Service (ongoing):

Conduct regular meetings with departments and respond timely and professionally to emails and phone calls from sponsors, principal investigators, department administrators and other OGC units.

Work Lead (Principal Level Only)

Serve as work lead over other Post Award Specialists and provide expert level guidance and direction.

Medical: Multiple plan options
Dental: Multiple plan options
Additional Insurance: Disability, Life, Vision
Retirement 401(a) Plan: Employer contributes 10% of your gross pay
Paid Time Off: Accruals over the year
Vacation Days: 22/year (maximum accrual 352 hours)
Sick Days: 15/year (unlimited maximum accrual)
Holiday Days: 10/year
Tuition Benefit: Employees have access to this benefit on all CU campuses
ECO Pass: Reduced rate RTD Bus and light rail service

See for yourself: https://www.cu.edu/employee-services/benefits and https://www.cu.edu/employee-services/leave-policies

The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off – vacation, sick, and holidays and more. To see what benefits are available, please visit: https://www.cu.edu/employee-services/benefits-wellness.

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

Intermediate Professional Level:

A bachelor's degree in public health, public administration, social/behavioral sciences, physical sciences, nursing, healthcare, public administration, finance, accounting, business administration, business, or a directly related field from an accredited institution.
- Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.
At least one (1) year of professional experience related to these degrees such as expense reporting, grants, contracts, and/or federal reporting.

Applicants must meet minimum qualifications at the time of hire.

Senior Professional Level:

A bachelor's degree in public health, public administration, social/behavioral sciences, physical sciences, nursing, healthcare, public administration, finance, accounting, business administration, business, or a directly related field from an accredited institution.
- Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.
At least two (2) years of professional experience related to these degrees such as expense reporting, financial statement reviews, grants, contracts, and/or federal reporting.

Applicants must meet minimum qualifications at the time of hire.

Principal Professional Level:

A bachelor's degree in public health, public administration, social/behavioral sciences, physical sciences, nursing, healthcare, public administration, finance, accounting, business administration, business, or a directly related field from an accredited institution.
- Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.
At least three (3) years of professional experience in the administration of sponsored research or other central research-related office in higher educational institution, government, or other entity engaged in sponsored research.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

Experience in the administration of sponsored research or other central research-related office in higher educational institution, government, or other entity engaged in sponsored research.
General accounting and/or financial experience.

Knowledge, Skills, and Abilities:

Ability to communicate effectively, both in writing and orally.
Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
Strong, interpersonal, teamwork and customer service skills.
Demonstrated commitment and leadership ability to advance diversity and inclusion.
Proficient in the use of Microsoft Office Suite applications (Excel, Access, and Word)
Excellent time and workflow management skills
Excellent problem-solving skills.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Sara Kenney, sara.kenney@cuanschutz.edu

Screening of Applications Begins:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by May 22, 2024. Those who do not apply by this date may or may not be considered.

Anticipated Pay Range:

The starting salary range for this position has been established as:

Intermediate Level: $52,312 – $66,541

Senior Level: $56,554 – $71,936

Principal Level: $65,037 - $82,727

The above salary range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is not eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other https://apptrkr.com/get_redirect.php?id=5096058&targetURL=CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.

The University of Colorado seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.
Application Materials Required: Cover Letter, Resume/CV, List of References

Job Category: Research Services

Primary Location: Aurora Department: U0001 -- Anschutz Med Campus or Denver - 20663 - ADM AVCFC OGC ADMINISTRATION

Schedule: Full-time

Posting Date: Apr 11, 2024

Unposting Date: Ongoing Posting Contact Name: Sara Kenney Posting Contact Email: sara.kenney@cuanschutz.edu Position Number: 00670113